Editing Group Properties

To edit properties of a group:

In the Groups page, click the name of the group you want to modify.

Group properties include:

Group Information
Group Members
Group Access
Service Package Information
Mail Service Details

When you have finished viewing or modifying information for this group, take one of these steps:

Click Back to Groups to return to the Groups page for this organization.

Click Save to save the changes you have made.

Click Reset to restore the group’s properties to the values they had when you last saved them.

Group Information

This section of the Properties page displays information about the group.

You can edit the following information:

Group Name. Modify the group’s name.

Description. Enter or modify a description of the group.

Owner. Choose or replace the group owner. The group can have only one owner.

    To choose or replace a group owner:

Click Search and Add.

The Add Group Owner window appears.

Click one of the following radio buttons:

Match All of the Following
Match Any of the Following

This choice tells the search operation to match either any or all of the LDAP attributes displayed beneath the radio buttons.

From the drop-down lists, choose attributes and search criteria.

The search criteria determine whether each attribute Contains, Does Not Contain, Begins With, or Ends With the search value you enter.

For each attribute you choose, enter a search value in the text box.
Click Search.

A list of users satisfying the search criteria appears.

Select the user you want to add as owner of the group.
Click Add Group Owner.

The Add Group Owner window closes.

To choose a different owner, repeat the preceding steps. Your new choice replaces the previously selected owner.

Click Save to save the new group owner in the directory.

Return to top—Editing Group Properties.

Group Members

This section of the Properties page displays the internal members, external members, and dynamic memberships in the group.

You can add or remove members as follows:

Internal Members

In this list box, you can add and remove internal members of the group. Internal members belong to the organization in which the group is created.

You can select users and groups to be internal members of this group. When you add a group as a member of this group, a nested group is created.

To add both users and groups, you must perform the following steps twice: once for users, once for groups. You cannot select both users and groups at the same time.

    To add internal members to the group:

Click Search and Add.

The Add Internal Members window appears.

In the Search for drop-down list, choose whether to search for Users or Groups.
Click one of the following radio buttons:

Match All of the Following
Match Any of the Following

This choice tells the search operation to match either any or all of the LDAP attributes displayed beneath the radio buttons.

From the drop-down lists, choose attributes and search criteria.

The search criteria determine whether each attribute Contains, Does Not Contain, Begins With, or Ends With the search value you enter.

For each attribute you choose, enter a search value in the text box.
Click Search.

A list of users or groups satisfying the search criteria appears.

Select the users or groups you want to add to the group.
Click Add Internal Members.

The Add Internal Members window closes and the new users or groups are added to the list of internal members.

To add both users and groups as internal members, repeat the preceding steps. In Step 2, choose to search for Users or Groups, whichever category you have not yet chosen.

Click Save to add the internal members in the directory.

    To remove internal members from the group:

Select names from the list of internal members of the group.
Click Remove.
Click OK to confirm the removal or Cancel to cancel the operation.
Click Save to remove the internal members from the directory.

Dynamic Memberships

You can add and remove dynamic memberships to the group.

Dynamic memberships let you include members dynamically by means of an LDAP filter.

For example, you could specify a dynamic membership to include all employees whose manager is John Doe.

The LDAP directory is searched for all users that satisfy the criteria you specify when you add the dynamic membership.

Add a Dynamic Membership

    To add a dynamic membership to the group:

Click Add.

The Add Dynamic Membership window appears.

Choose one of the following methods for identifying the dynamic membership:
Click the radio button next to Type in LDAP URL.

In the text box, type the fully qualified LDAP URL for the membership.

For example, the following dynamic LDAP URL returns all users whose manager is johndoe:

ldap:///o=siroe,o=isp??sub?(&(objectclass=inetuser)
(manager=johndoe))

Or:

Click the radio button next to Construct LDAP URL.

Next, take the following steps:

Click one of the following radio buttons:

Match All of the Following
Match Any of the Following

This choice tells the search operation to match either any or all of the LDAP attributes displayed beneath the radio buttons.

Several rows of drop-down lists are displayed below the Match Any and Match All radio buttons.

In each row, take the following steps:

In the drop-down list on the left, choose which attribute to search for.
In the drop-down list in the center, choose whether you want to search for text that Contains, Does Not Contain, Begins With, or Ends With the search value you enter.
In the text box on the right, type the text to be searched.

As you enter search values in the text boxes, the LDAP URL is dynamically constructed in the box beneath the drop-down lists. (You cannot edit the URL directly by typing in the box beneath the drop-down lists.)

Click Test LDAP URL to check if the URL resulting from the search matches the criteria you intended.

The Test LDAP URL button is enabled only when you choose Construct LDAP URL, not when you choose Type in LDAP URL.

If the URL is incorrect, change the search criteria in the drop-down boxes and click Test LDAP URL again.

If you are satisfied with the URL, click Add Dynamic Membership.

The Add Dynamic Membership window closes and the new URL is added to the list of dynamic memberships.

Click Save to add the dynamic membership in the directory.

Remove a Dynamic Membership

    To remove a dynamic membership from the group:

Select a dynamic membership from the list.
Click Remove.
Click OK to confirm the removal or Cancel to cancel the operation.
Click Save to remove the dynamic membership from the directory.

Return to top—Editing Group Properties.

Group Access

This section of the Properties page displays the permissions that determine how users in this organization can access this group.

You can edit the following permissions:

Joinable by: In this drop-down list, choose which users can join the group:

Anyone in our Organization
None
(Blank). You can choose to leave this value empty by selecting the blank item.

Show Member List: In this drop-down list, choose which users can view the group:

Anyone in our Organization
None
(Blank). You can choose to leave this value empty by selecting the blank item.

Hide Group: Click Yes or No to choose whether to hide or show the group.

Return to top—Editing Group Properties.

Service Package Information

This section of the Properties page displays the service packages assigned to the group.

You can assign multiple service packages to a group.

In this section, you can assign and remove service packages for the group.

Assign a Service Package

When you assign service packages to a group, the new packages will replace any service packages currently assigned to that group.

Take these steps:

Click Assign Service Package.

The Assign Service Packages wizard appears.

In the Assign Service Packages wizard, the following panels appear:

Select Service Packages for a Group
Mail Service Details
Assign Service Package Summary

Remove a Service Package

Take these steps:

Click the box to left of each service package name you want to remove.
Click Remove Service Package.
Click OK to confirm the removal or Cancel to cancel the operation.
Click Save to remove the service package assignments in the directory.

Return to top—Editing Group Properties.

Mail Service Details

This section of the Properties page displays the mail service details for the group.

You can edit the following mail attributes:

Group Status. Choose the group’s status from the drop-down list:

Active
Inactive
Deleted

Mail Host. Enter the mail host for the group. This item is the fully qualified host name of the Messaging Server MTA that is the final destination of messages sent to this recipient.

Primary Email Address. Enter the primary email address for the group. This item identifies the group’s primary email address (the email address retrieved and displayed by white-pages lookup applications)

Alternate Mail Address. Enter the email addresses, separated by commas, to be used as alternate RFC 822 email addresses of this recipient.

If the Messaging Server MTA receives mail with a “to” header with an alternate email address, it rewrites the header with the value of the mail attribute and routes the email to that inbox. The reverse-pointing addresses are rewritten from the value of any of a user's alternate mail address attributes to the value of the user's mail attribute. (That is, the MTA will rewrite the following headers, if they match this attribute, to the value of the user's mail attribute.)

Max Message Size (bytes). Enter the maximum size, in bytes, of messages sent or to this group.

This value determines the size in units of MTA blocks of the largest message that can be sent to this group. The limit does not apply to messages sent by the group. If this attribute is set, it overrides the value of the maximum message size set for all groups at the organization (domain) level.

Defer Mail Processing. Click Yes to defer address expansion of the group entry. Click No to perform the address expansion immediately.

Moderators. In this list box, you can add and remove moderators of the group.

Enter the LDAP URI or email address identifying the moderators allowed to submit messages to this list. Only those messages that are submitted by the moderator are sent to the members of this list. Messages submitted by others are forwarded to the moderators for approval and resubmitting.

    To add moderators to the group:

Click Search and Add.

The Add Moderators page appears.

Click one of the following radio buttons:

Match All of the Following
Match Any of the Following

This choice tells the search operation to match either any or all of the LDAP attributes displayed beneath the radio buttons.

From the drop-down lists, choose attributes and search criteria.

The search criteria determine whether each attribute Contains, Does Not Contain, Begins With, or Ends With the search value you enter.

For each attribute you choose, enter a search value in the text box.
Click Search.

A list of users satisfying the search criteria appears.

Select the users that will become group moderators.
Click Add Moderators.
Click Save to add the group moderators in the directory.

    To remove moderators from the group:

Select names from the list of moderators.
Click Remove Moderators.
Click OK to confirm the removal or Cancel to cancel the operation.
Click Save to remove these moderators from the directory.

Mail Equivalent Address. Enter the email addresses, separated by commas, to be used as mail equivalent addresses.

This item is equivalent to Alternate Mail Address in regard to mail routing, except with this attribute the header does not get rewritten.

Add Header Field. This box displays a list of header fields that will be added to the message header if it is present.

    To add a header field to be added to message headers:

Click Add next to the Add Header Field list box.

The Add Header page appears.

Enter the header name and header value.
Click Add Header Field.

To add another Add Header Field to the list, click Add.

To remove an Add Header Field, select the field from the list box and click Remove. Click OK to confirm the removal or Cancel to cancel the operation.

Remove Header Field. This box displays a list of header files that will be removed from the message header if it is present.

    To add a header field to be removed from message headers:

Click Add next to the Remove Header Field list box.

The Remove Header Field page appears.

Enter the header name and header value.
Click Add Header Field.

To add another Remove Header Field to the list, click Add.

To remove a current Remove Header Field, select the field from the list box and click Remove. Click OK to confirm the removal or Cancel to cancel the operation.

Allowed Broadcaster. Enter mail users allowed to send messages to the mail group. Separate each entry by a comma.

Disallowed Broadcaster. Enter mail users who are not allowed to send messages to the mail group. Separate each entry by a comma.

Allowed Domains. Enter domains or subdomains from which users are allowed to send messages to the mail group. Separate each entry by a comma.

Disallowed Domains. Enter domains or subdomains from which users are not allowed to send messages to the mail group. Separate each entry by a comma.

Error Message Recipient. Enter or modify the email address of the recipient of error messages generated when messages are submitted to this group.

Message Reject Action. This attribute determines the action to be taken when email sent to the group is rejected. From the drop-down list, choose Reply or To Moderator.

If you choose Reply, the system produces an SMTP error. This is the default action.

If you choose To Moderator, the mail is forwarded to the moderator for processing.

Message Prefix Text. Enter the error text to use in if a group access failure occurs. Because this text may appear in SMTP responses, the error message is restricted to a single line of US-ASCII text.

Intro Text. Enter or modify the text to be used in a standard message sent to welcome new members of the group.

Goodbye Text. Enter or modify the text to be used in a standard message sent to inform users that they are no long members of the group.

External Members. You can add or remove users who belong to external organizations. External members can belong to any organization.

    To add an external member

Type the user’s fully qualified email address in the text box.
Click Add.
Click Save to add the internal member in the directory.

    To remove an external member

Select the email address in the text box.
Click Remove.
Click OK to confirm the removal or Cancel to cancel the operation.
Click Save to remove the external member from the directory.

Return to top—Editing Group Properties.